![]() Contact your supervisor or communication staff member for direction and/or approval. Units are encouraged to use best practices detailed below. Schools, colleges, departments, units, and administrative offices are authorized to send messages to their students, faculty, or staff, in accordance with department or school guidelines and procedures. In an emergency, approval may be bypassed, as is detailed in the University of Oregon’s Emergency Operations Plan. Student Services and Enrollment Management Requests to send out mass email to the following university populations must be approved by the appropriate owning office, when not otherwise authorized. Messages that are discriminatory or infringe on privacy Īnnouncements that do not meet the outlined standards, or are inappropriate for mass email should use other communication channels as listed below.Īuthorization to send mass email is automatically granted in the following three cases:.Solicitations for non-university businesses operated by university faculty or staff.Solicitations for contributions, charities, or participation in personal activities not related to university purposes or not sponsored by the university.Marketing or advertising of programs, majors, classes, products, or events offered or sponsored by the university.Messages for job postings or research recruitment.Political activities that advocate for or against a ballot measure or candidate, as prohibited by Oregon law.Messages that are commercial in nature with the exception of those messages that are in support of university business.Messages that are not in line with the university’s mission of teaching, research, and service.Inappropriate use of internal mass email includes, but is not limited to: Communicates important information from the president, provost, or other university senior leadership as described in the authorization and approvals section below. ![]()
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